U.S. Federal Rules of Civil Procedure (FRCP) require organizations
to look at the ability to respond in a legally defensible manner to discovery
requests. Moreover, as organizations expand globally, they need to be ready at
all times to provide information that could be requested as evidence in a legal
proceeding. Internal or external auditors are in the best position to recommend
policies and best practices that can prepare organizations to respond to a data
discovery request. The auditors must:
- Determine the effectiveness of the e-Discovery communication plan
- Document the IT environment
- Regularly review backup, retention, and data destruction policies
- Review compliance with document destruction procedures, when a litigation hold is issued
- Document the steps that will be taken to respond to e-discovery requests
- During litigation, determine whether employees are preserving the integrity of relevant material
- Review existing backup controls, reports, and inventories of media stored off site
Failing to prepare for an e-discovery request can result in sanctions.
Organizations need to have a litigation readiness policy and plan in place to effectively
deal with lawsuits. Auditors play a pivotal role in managing litigation risks
and help organizations take a proactive approach to e-Discovery by recommending
strategies that address key data preservation, storage, destruction, and
recovery disquiets. Microsoft SharePoint 2013 and M-Files, for instance, offer
e-Discovery and content management solutions to cater to these needs.
e-Discovery and | cloud computing
New Jersey, USA | Lahore, PAK | Dubai, UAE
www.claydesk.com
(855) – 833 – 7775
(703) – 646 - 3043
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